Job profile

A complete overview of the Job profile

Mike avatar
Written by Mike
Updated over a week ago

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Additional information:

  • Forecast Fee configuration in Job Profile (Click HERE)

  • Headcount (Click HERE)

  • Closing Jobs/Reopening Closed Jobs (Click HERE)

1. Details

Here is where you can find an overview of all the important details of your job.

In the top left are key details, including the company name, contact, and whether the job is open/closed.

In the top right you will see the posting Status, which brand the job is associated with and relevant social media links if uploaded.

The middle will contain headcount, time since last activity, and forecast fee.

Job Brief: Here you can type key details about the job

Job Status: Stage l Status, Active applicants, Headcount, Job category, Purchase order number, Sourcing Open date, Sourcing closing date, Submission date, Submission time, submission limit, Job Start date, Job end date.

Job Details: Title, Internal recruiter, Site Manager (report to), Agencies-Partners, Job type, Perm subtype, Emp type, Skills/keywords, industry, Sub Industry, functional expertise, sub functional expertise, Job location, Job posting, Job owner, Job owner's location, created by, Reg. Date, Last updated on

Groups: Brands, Branches, Teams, Divisions

Company Information: Company Name, Contact, Phone Numbers, contact email

Forecasting: % chance of placement, Forecast fee by, Projected placement date, Difficulty level, Reason for Difficulty

2. Custom Fields

Here you will see any fields that you have configured by yourself. See how to do that HERE.

The example below has multiple custom fields for example Japanese provinces on the right side! (Just an example of what you can create)

3. Descriptions & Ratings

Here you can upload a job description and fill in other details about the job.

Original Document: This is the original document you uploaded

Job Summary: This will be visible on the Job Portal in the summary of the advert

Public Job Description: This will be public online - so make sure there are no confidential details here

Internal Job Description: This is for internal eyes only

Ratings & Screening Questions: Where you can choose competencies to rate your candidates on, and add screening questions to filter out unsuitable candidates

Job Application form: To build or customize your Job Applications forms, please go to the Engagement Hub → Job portal settings. When a candidate applies for this job, a PDF copy of this application form will be saved to the candidate record under the Files tab.

4. Compensation & Fees

This is where you can find and edit all the financial details of the role, including salary & fees.

5. Activities

Want to see what's been happening with this job? Take a look here, you will see all meetings, comments, and actions taken on the role, and see exactly who in your company did the action and when.

6. Files

In the files section, you will see the various files and documents associated with this Job. The already uploaded Job description will be in this section, and feel free to add other documents for employment or compensation to keep organized. Just clarify what type of document it is and click upload in the upper right corner.

7. Onboarding

Here you can choose the documents that are required for your roles, for example Application forms or Passport Photocopies.

You can find out how to add document types HERE and how to set verifiers for them HERE.

And click HERE to set the Job Doc Check compliance

8. Approval Process

If you have an internal approval process for offers, here is where you can select the approver for your role. You can read all about how to set up approvers HERE

9. Pipeline

At the top of every job, you will be able to see the pipeline for that specific job, and be able to quickly see how many candidates you have at each stage of the process.

10. Actions

When in the Job Profile section, you will notice in the upper right there is an action bar which you can make use of. Actions can be done against the job in question:

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