You can now choose verifiers for the onboarding documents that are required for jobs.
In Settings > User Management > Permissions > 7. Others, you can turn the permission on or off for whether you would like that user to be able to verify documents:
In Settings > Admin Settings > 1. Organizational settings > Document Type, you can then configure the verifiers for each document type:
NOTE: If a document has more than one possible verifier, only one of these people is required to verify the document (not all of them). Only documents uploaded after a verifier has been selected for that document type will require verification.
When in a job, you can then choose which documents you’d like to be required for the placed stage. You can see the number of verifiers for each document and can hover over this number to see the names of the verifiers.
You can enable reminder emails to remind your verifiers to verify the documents in Settings > Admin Settings > 5. Onboarding Doc Check:
We’ve also made updates to the Files tab to reflect these changes. Firstly, we’ve added 4 new filterable columns, both to the files section in the Candidate Details tab, and to the File Library:
- Verified Status
- Verified Date
- Verified By
Lastly, we have added an action to the File Library - you can select a file and choose the “View/Verify documents” from the pop-out menu.
NOTE: Only users selected as verifiers in Admin Settings will be able to verify the documents.
You will then be given the option to approve or reject the documents.
Once approved, you will see this message, telling you when the document was approved, who by, the notes that were left by the approver, and you will have the option to Unapproved.
You can clearly see in the applications table whether documents have been received and verified.
Requested Docs - to see how many documents that are requested have been submitted
Verified Docs - to see how many of those documents have been verified