The recruitment industry is constantly evolving, as are the demands of employers. To keep up with these changes, many recruitment agencies have developed new processes and formats for applications.
👉 This has created some confusion for employers and candidates alike, as they are not always clear about what is required when applying for a role.
Fortunately, Vincere has been updating its arsenal of features to ensure we meet the demands of the market and provide the highest quality service to both your clients and candidates.
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⭕ What Does This Feature Do?
Vincere’s Job Doc Checks Compliance feature helps you:
Prevent Placement Without Compliance: Enforce a “hard stop” on placing candidates if they have missing, unverified, or expired mandatory documents.
Set Compliance Levels: Tailor document requirements based on compliance levels:
Nice-to-Have: No restrictions, ideal for optional documents.
Warning: Prompts a warning for missing or expired documents, but candidates can still be placed.
Mandatory: Enforces a strict rule, candidates with missing or expired documents at this level cannot be placed.
Search for Candidates Based on Compliance: Easily locate candidates who meet specific compliance requirements for mandatory documents.
⭕ Available Compliance Levels
Compliance Level | How It Works |
Nice to Have | Default for all document types, no restrictions if missing or expired. |
| Displays a warning message when a candidate has missing or expired documents; placement can proceed with confirmation. |
| Prevents placement of candidates with missing, unverified, or expired mandatory documents. Candidates with only “Warning” level documents missing will still be placeable. |
⭕ Setting Up Document Compliance Levels
To configure compliance levels:
Go to Settings.
Select Admin Settings.
Navigate to the Document Settings tab.
Locate the Document type to edit.
Click Edit under the Action column.
Choose your desired Compliance level.
Click Save.
📌 Please note:
There are two different behaviors for new shifts created in Vincere:
First shift created via Quick Add Job or directly on the Shift Scheduler page:
👉 The default onboarding document checks will follow the settings from the associated Job.
Shifts created after that (within the Shift Scheduler):
👉 The default will follow the first shift created from the first time (1), not from the Job.
⭕ Adding or Editing Compliance Levels for Job Documents
Open the job summary page.
Click on the Onboarding tab.
Select the + sign to add a new document type.
Choose the Document type and set the Compliance level.
Save your changes at the bottom of the page.
⭕ Adding Compliance Levels in the Shift Scheduler
Open Shift Scheduler.
Select the relevant shift(s).
Click Edit shift.
Locate the Compliance level section, add the necessary document.
Click Save.
📌 Important Note:
If this placement is made from Shift Scheduler and the onboarding doc check is set in Jobs, we don't check the docs jobs setup in Shift Scheduler when you book the candidate in shift.
👉 If you can't add Shift Scheduler, please contact your Account manager.
⭕ Compliance Level Search
In Advanced Search, you can filter candidates based on document compliance levels.
📝 Note: Search results will only return candidates that have all the document types listed under the mandatory field.
This feature ensures a standardized and efficient compliance process across your recruitment pipeline, helping to maintain accuracy and meet industry requirements.
Happy Recruitment #TheVinnyWay🤩