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Adding Candidates in Vincere
Adding Candidates in Vincere

Just found a hot Candidate? You can get them into Vincere with just a few clicks

Jason avatar
Written by Jason
Updated over a week ago

How to quickly add a Candidate? 🤔

Candidates are a crucial asset for any recruitment agency, and the quicker they're in your system, the faster your business can grow.

So no worries, Vincere got your back! 😉

👉 Here are all the options for swiftly adding candidates to Vincere.

⭕ Quick Add

With just a few clicks, you can make it happen - Follow the steps below 👇

  • Step 1: Click on the ‘Add’ (‘+’) button next to the search bar and then select ‘Candidate’.

  • Step 2: Drag and drop or click to upload your Candidate’s resume – this automatically parses the resume and populates the Candidate fields with the information from that resume.

📝 Note: You can also modify the existing resume with your own branding, letterhead and styling in FORMAT RESUME.

  • Step 3: Fill in the fields, and then press ‘Save’ (to add the Candidate to your database) or ‘Save and Preview’ (to add the Candidate to your database and go to their full Candidate record).

Please refer to the video below for visual guidance ⏬

This gif showing how to quickly add a Candidate by 'drag and drop'  function in Vincere with the steps 'Step 1: Click on the ‘Add’ (‘+’) button next to the search bar and then select ‘Candidate’.  Step 2: Drag and drop or click to upload your Candidate’s resume – this automatically parses the resume and populates the Candidate fields with the information from that resume.  Note: You can also modify the existing resume with your own branding, letterhead and styling in FORMAT RESUME.  Step 3: Fill in the fields, and then press ‘Save’ (to add the Candidate to your database) or ‘Save and Preview’ (to add the Candidate to your database and go to their full Candidate record).'

⭕ Velocity

Quickly import Candidates into Vincere from Xing, LinkedIn, or Github by selecting the desired person.

  • 📂 For detailed instructions on using Velocity, including download and usage guidelines, click HERE.

After completing the setup, follow these steps to effortlessly import candidates into your system:

  1. Navigate to the profile you want to add to the system.

  2. Click 'Add to' to automatically populate the candidate's information.

  3. Click 'View in Vincere' to see it in the system.

📝 Note: This process also applies to newly created contacts.

Refer to this video for visual guidance ⏬

This gif showing how to quickly add a candidate in to Vincere by Velocity with these steps Navigate to the profile you want to add to the system.  Click 'Add to' to automatically populate the candidate's information.  Click 'View in Vincere' to see it in the system.

⭕ CV Import

Vincere data import allows you to parse hundreds of CVs at the same time seamlessly into new Candidates.

  • 📂 For detailed instructions on it - click HERE.

Simply head to Settings > Data Import > Import Resumes (click on start) > drag and drop the resumes into the upload button, and instantly they will become candidates inside Vincere.

This gif showing how to import CVs, Candidate to Vincere by these steps Simply head to Settings > Data Import > Import Resumes (click on start) > drag and drop the resumes into the upload button, and instantly they will become candidates inside Vincere.

📝 Note: Here you can upload up to 500 resumes/CVs at once (anything over 100 needs to be in a zip file).

⭕ CSV Import

CSV data import tool to support additional customer use cases, allowing you to seamlessly import data into Vinny quicker than ever before.

  • As this is a self-help option, a guide, and tutorial video will be shared and provided but please note that the process will not be performed by Vincere personnel.

This gif showing how to quickly import candidate via CSV Import

😍 Cool thing: This feature supports importing CSV records through external IDs and also importing data into pre-existing records or manually created ones from CSV files.

Additionally, it allows for importing tags, including Industry/Sub-Industry and Functional/Sub-Functional expertise, to all entities

Parsing Candidates straight from an email

Do clients or candidates send you emails with CVs/resumes attached?

😉 Good news! You can create new Candidates directly from your emails inside Vincere.

⭕ How to parse Candidates from Emails?

To Parse Candidates from Emails please follow the steps below ⬇️

  1. Firstly, go to the sidebar menu and select 'Emails' with the attached document.

  2. Tick the box next to the email

  3. Click on 'Actions' and choose the option to create a Candidate or a Contact.

  4. You will see the quick add form along with a preview of the CV

    • You can choose to parse the information from the CV or add the details manually.

  5. After completing the form, click either "Save" or "Save and View"

📌 Important Notes:

  1. Look at the color of the icon next to the sender's name

    • Orange: They are already a Candidate.

    • Blue: They are a Contact.

    • Half Blue and Orange: They are both a Contact and a Candidate.

    • Grey: They are not yet in the system and can be created as a new entry.

  2. This function does not work with zip files, only with single files.


Happy Recruitment #TheVinnyWay🤩

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