You're able to approve Timesheets with e-signatures for both TimeTemp and FastTrack360 placements
🤩 Benefits of this functionality
You have the ability to e-sign timesheets at the approval stage for compliance and audit purposes via the TimeTemp x FastTrack360 integration.
📌 This feature can be enabled per job or placement, depending on your client's requirements.
⭕ Enable eSignature in Placement:
On the Vincere placement page, users will see a toggle to enable eSignature.
When enabled, users will not have the option to configure timesheet approvers, as the approval will be processed by the on-site approver through an eSignature on the candidate's mobile app.
📝 Note: This feature is enabled for placements with time management set to TimeTemp or TimeTemp FastTrack 360.
For TimeTemp FastTrack360 timesheets, depending on the rate type set up for the same job order timesheets in FastTrack 360, the signature workflow is as follows:
For timesheets with agreement rates: Candidate will be asked to get approvers' signatures for all their timesheet item details (with shift start and end time details)
For timesheets with standard rates: Candidate will be asked to get approvers' signatures for all their additional items added.
⭕ Prompt for eSignature on candidates' mobile App:
Candidates with eSignature-enabled placements after clocking in to the shift will see a prompt informing them to get the approver's signature.
🎯 Request the approver’s signature upon clocking out:
After clocking out, candidates can review their shift details and ask their approver to sign (in-person e-signature).
📌 Approvers will draw their signature and confirm approval of the timesheet.
If the candidate can't retrieve the in-person signature immediately, they can add it later in the timesheet details.
The candidate will be prompted to go back and add the signature at a later time.
Candidates can view shift details with eSignatures in their timesheets on the mobile app.
Shifts without an eSignature will be tagged as "need action" and Candidates can not submit timesheets without an on-site signature.
Candidates viewing shift details with eSignature on the web:
Candidates viewing the timesheet on the web can see a column indicating the approval status of each shift
For shifts already signed, candidates can view eSignatures by hovering over the signed status
Shifts without a signature will show as "not signed"
A prompt will appear if attempting to submit a timesheet without all necessary signatures and the candidate will not be able to proceed.
🎯 Editing Shift Details:
Once a shift is signed, candidates cannot edit the details.
To make changes, candidates must un-approve the shift on the mobile app, which removes the approval details.
After updating the timesheet, the candidates will need to obtain the approver's signature again (repeat the above process)
⭕ Viewing Timesheet PDF with Esignature:
Recruiters can view the .pdf timesheet with the eSignatures included.
Agreement rate timesheet .pdf (showing approval for shift):
Standard Rate timesheet .pdf (showing approval for additional items)
🎯 Un-approving eSignature Timesheets:
Only recruiters can un-approve a timesheet with an eSignature
After un-approval, the timesheet moves back to the rejected stage, allowing candidates to update and resubmit.
Un-approving a FastTrack 360 timesheet now checks whether the timesheet is submitted in FastTrack 360.
📝 Note: Recruiters need to remove the synced Timesheet in FastTrack 360 first before they can proceed with the un-approval in TimeTemp.
Happy Recruitment #TheVinnyWay🤩