Release Date: Saturday 2nd August 2025
Downtime: Yes - your Vincere account might be temporarily unavailable from: 02/08/25 @ approx:
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We're excited to introduce powerful new integration capabilities between Vincere and FastTrack360, streamlining your workflow with enhanced job management and seamless pay rate synchronization.
Vincere x FastTrack360 Integration Updates:
Keep scrolling to find out what's new ⬇️
✨ Parent Job Order Integration
Vincere Jobs now sync to FastTrack360 as "Parent Job Orders" enabling you to create family job structures for multiple placements against the same position.
👉 What's New
Parent Job Order Structure
Vincere Jobs are sent to FastTrack360 as Parent Job Orders, creating a foundation for multiple child job orders (placements) under the same position.
Streamlined Multi-Placement Management
When multiple candidates are needed for the same position, the parent-child relationship maintains consistency across all related placements.
Enhanced Data Flow
Job attributes including rates, settings, and contact details are automatically inherited by child placements, reducing manual data entry.
💡 Why It MattersImproved efficiency when managing bulk placements for the same role. Consistent data across all related job orders and placements. Reduced manual work with automatic inheritance of job attributes. |
✨ Pay Rate Connect Widget
A new integrated widget allows you to sync pay rates directly from FastTrack360 back to Vincere Jobs, Offers, and Placements.
👉 What's New
FastTrack360 Rates Widget
Once a Job, Offer, or Placement is synced to FastTrack360, a new "FastTrack360 Rates" widget appears in the Pay & Bill Settings section.
Two Rate Types Supported
Standard Rates: Job-specific rates that you build manually in FastTrack360
Agreement Rates: Pre-established rates from awards or agreements with conditional variables
Real-Time Rate Synchronization
Rates calculated in FastTrack360 automatically flow back to Vincere using Pay Rate and Bill Rate combinations.
Seamless Integration Process
Simply select your desired pay codes in FastTrack360, and rates sync back to Vincere with a single click.
⚙️ How to Use It
Navigate to Job Profile > Compensation & Fees > Pay & Bill Settings > FastTrack360 Rates.
Click "Add Rates+" to begin the synchronization process.
3. Select your preferred Pay Codes from FastTrack360.
4. Click Save to apply rates to your Vincere job.
Rates will automatically appear in the Compensation & Fees section and can be used for forecasting.
💡 Why It MattersSingle source of truth for rate management across both platforms. Eliminates duplicate data entry between FastTrack360 and Vincere. Improved accuracy with automated rate synchronization. Enhanced document generation with accurate rates for offers and contracts. |
✨ Enhanced Job Profile Fields
New FastTrack360-specific fields have been added to Vincere Job Profiles for seamless integration.
👉 What's New
Comprehensive Field Set
New fields include Office Code, Skill Group, Position, Site Contact details, Report To information, Order By contacts, and mandatory Job Start/End Dates.
Quick Add Job Integration
All FastTrack360 fields are available directly in the Quick Add Job interface for streamlined job creation.
Flexible Field Configuration
Set any FastTrack360 fields as mandatory through Field Configuration > Job Fields > FastTrack360.
Auto-Population Features
Many fields pull default values from Marketplace settings, reducing manual input requirements.
💡 Why It MattersFaster job creation with all required FastTrack360 information captured upfront. Improved data consistency between Vincere and FastTrack360. Customizable workflows with configurable mandatory fields. |
✨ Automated Job Synchronization
Jobs automatically sync to FastTrack360 through multiple workflow triggers, eliminating manual intervention.
👉 What's New
Auto-Sync on Creation
Jobs automatically sync to FastTrack360 when you click "Save" or "Save & View" during job creation.
Copy Job Auto-Sync
When using the "Copy Job" action, the new job automatically syncs to FastTrack360 as a new Parent Job Order.
Manual Sync Option
For existing jobs created before this integration, use manual sync from the Jobs Table or individual Job Profiles.
Visual Sync Status
The FastTrack360 logo changes to colour when jobs are successfully synced, providing instant visual confirmation.
💡 Why It MattersEliminates manual sync steps for new job creation workflows. Ensures consistency between Vincere and FastTrack360 data. Provides flexibility to sync existing jobs when needed. |
✨ Streamlined Placement Workflow
Enhanced placement processes that inherit job attributes and maintain parent-child relationships in FastTrack360.
👉 What's New
Intelligent Job Copying
When creating offers or placements, the system copies the Parent Job Order's attributes including skills, project codes, custom fields, shift patterns, and rates.
Flexible Placement Paths
Offer to Placed: Creates FastTrack360 job with "Vacant" status, updates to "Filled" when placement is confirmed
Direct to Placed: Immediately creates FastTrack360 job with "Filled" status including candidate details
Renewal Process Support
Placement renewals automatically create new child job orders with updated dates while maintaining rate and setting inheritance.
Shift Scheduler Integration
Full compatibility with both Shift Scheduler and TimeTemp integrations with enhanced validation.
💡 Why It MattersConsistent placement data with automatic attribute inheritance. Flexible workflow options supporting different placement processes. Reduced setup time for individual placements. |
✨ Updated UI & Validation Messages
Enhanced user interface elements and intelligent validation ensure smooth integration workflows.
👉 What's New
Read-Only Rate Sections
Pay and Bill sections become read-only when Time Management is set to FastTrack360 or TimeTemp&FastTrack360, directing users to the proper rate entry workflow.
Smart Validation Dialogs
When attempting to create offers, placements, or shift bookings without a synced Parent Job Order, helpful dialogs appear with quick sync options.
Enhanced Table Columns
Time Management Column (Jobs Table): Filter jobs by their time management system
FastTrack360 Sync Status Column (Jobs Table): Track sync status with filters for Error, Not Synced, and Synced
Placed by User Column (Offer and Placement Tables): Track which user moved candidates to placed status
Refresh Functionality
New refresh buttons in Offer and Placement detail views provide convenient data updates without leaving the current view.
⚙️ Important Workflow NotesSupported Job Types: This integration is available for Temporary & Contract job types only. Permanent jobs will receive Parent Job Order functionality but not Pay Rate Integration. Rate Types Supported: Currently supports both Hourly and Daily time intervals. Calculate Bill By is now fixed to "Profit" for FastTrack360-managed jobs. Job Templates have simplified settings with Time Interpretation, On-Cost, and Rate Card sections removed for FastTrack360 jobs. Bulk Sync Options available from the Jobs Table for multiple job synchronization. No Impact on Current Jobs: Existing Vincere jobs will not be automatically integrated to FastTrack360, ensuring no disruption to current operations. Manual Sync Available: Existing jobs can be manually synced to FastTrack360 when needed through validation dialogs or bulk sync options. |
FastTrack360 integration is available as part of your existing Vincere and FastTrack360 licenses.
For technical support or questions about this integration, please contact your FastTrack360 or Vincere representative.
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