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About This Template
The Ideal Candidates Table View Template is designed to help administrators streamline recruitment operations, enhance efficiency, and improve candidate management. By using this structured view, administrators can ensure better organization, faster decision-making, and compliance tracking.
⭕ Recommended Columns in the Candidates Table View
For a streamlined and efficient table view, we suggest including the following columns:
Column | Purpose |
View | To quickly see the information of a candidate. |
Candidate | Displays the candidate’s full name for immediate identification. |
ID | Acts as the unique identifier for each candidate record, ensuring precise tracking. |
Photo | Provides a quick visual reference, aiding in rapid recognition of candidates. |
Essential for direct communication and follow-ups. | |
Primary Phone | Provides an immediate way to reach the candidate. |
Candidate Owner
Shows which recruiter or team member is responsible, ensuring accountability and follow-up.
How it works | How this Column helps you |
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Stage (Highest)
Indicates the furthest stage reached in the recruitment pipeline, allowing you to prioritize active candidates.
How it works | How this Column helps you |
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Reg. Date
Captures the candidate registration date, useful for tracking candidate journey and profile “age.”
How it works | How this Column helps you |
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Last Activity Date
Displays the most recent interaction with the candidate, helping identify engagement levels.
How it works | How this Column helps you |
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Consent to Keep
Confirms whether the candidate has approved data retention, aiding in compliance with data protection laws.
How it works | How this Column helps you |
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Verified docs
Description
Indicates if candidate documents have been validated, ensuring credibility.
How it works | How this Column helps you |
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Candidate source
Description
Identifies the origin of the candidate (e.g., referral, job board) for assessing sourcing effectiveness.
How it works | How this Column helps you |
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Annual salary / Annual salary (Desired)
Description
Offers insight into current and expected compensation for benchmarking and budget alignment.
How it works | How this Column helps you |
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Latest CV Added Date
Ensures you’re reviewing the most recent resume, keeping candidate information up to date.
How it works | How this Column helps you |
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📌 Important Notes
If a candidate doesn’t have a CV marked as Latest CV, this column may be blank. Use the “Not Null” filter to refine results before sorting.
Additional Columns to Consider
Depending on your specific workflow, you may also include these columns:
Hot: To flag high-priority candidates.
Current Job Title & Current employer: For context about the candidate’s current role and workplace.
Town/City & Country: To easily assess geographic fit and compliance with regional hiring laws.
Talent Pool & Candidate job type: For categorizing and filtering candidates based on skills or industry focus.
Google Maps: If location visualization is important for your recruitment process.
Time since last activity: To quickly identify inactive profiles that may require follow-up.
⭕ Set up Template with Smart Views
With Smart Views, you can save multiple custom table views tailored to your specific needs, putting the right information at your fingertips.
How to create a Smart View?
To create a Smart View, please follow the steps below:
Head to columns and choose the columns you would like to see > Then select the Smart View tab to give it a name e.g.
Default, Contract or Perm, etc, and then click the Save icon and you're good to go:
👉 You can create unlimited Smart Views and switch between them, which is perfect for managing different job types.
Set a default view to see it each time you log in, but you can easily change it or revert to the system default by selecting a different view or deselecting the current one.
📂 For more details, click on Table View and Smart View Configuration.
⭕ Conclusion
The Ideal Candidates Table View Template helps administrators manage large volumes of candidates efficiently.
By leveraging this template, administrators can focus on strategic hiring, candidate engagement, and overall process optimization, ensuring a smooth and productive recruitment experience. 🚀
Happy Recruitment #TheVincereWay 🤩