TimeTemp makes it easy for managers and approvers to handle timesheets, leave requests, and expenses efficiently — even while on the go. Managers can approve or reject submissions directly from TimeTemp or via email notifications.
📌 Note: To enable email approvals, you must log into TimeTemp at least once before using this feature.
Approve or Reject Timesheets
When a timesheet is submitted, you’ll receive a notification in the top-right corner of TimeTemp.
Click the notification to view the list of pending timesheets.
Select the timesheet period you wish to review.
Click Approve or Reject to action the timesheet.
To action multiple timesheets at once, use the checkboxes to approve or reject in bulk.
That’s all! your employee’s timesheet is now processed.
Approve or Reject Leave Requests
Go to the Leave Request icon in the TimeTemp dashboard.
Select the request you wish to review.
Click Approve or Reject.
You’ll also receive an email notification for new leave requests. From the email:
Review the request details.
Click Go to Timesheet to approve or reject directly from your inbox.
Approve or Reject Expenses
Navigate to the Expenses tab within TimeTemp.
Review the submitted expense details.
Click Approve or Reject to finalize your decision.
View Outstanding Timesheets
If a timesheet isn’t submitted on time, it will appear in the Unsubmitted Timesheets tab.
TimeTemp automatically sends reminders to employees with overdue timesheets.
You can configure reminders to be sent weekly, fortnightly, or monthly.
Manage Timesheets Approved in Error
⚠️ Important: Only users with Recruiter permissions in Vincere can unapprove timesheets.
If you approved a timesheet in error:
Open the approved timesheet in TimeTemp.
Click the red Unapprove button in the top-right corner.
The associated sales and purchase invoices in Vincere will be removed automatically.
📌 Note: To unapprove a timesheet, the linked invoice in Vincere must be in Draft status. Once finalized, the timesheet cannot be unapproved.
If you reject a timesheet in error, there is no option to go back in and approve this timesheet. Your candidate will have to go back in to their TimeTemp account and resubmit.
If a timesheet is rejected in error, the employee must log in to TimeTemp and resubmit it.
View Employee Schedule
From the TimeTemp dashboard, click the Schedule tab.
Use the Weekly or Monthly view to see:
Who is working.
Who is not rostered.
Approved or pending sick leave and holiday leave.
This provides a clear overview of employee availability.
Track Projects
You can create projects on TimeTemp - this could be to separate assignments that you have at your company, or to allocate the employees’ time to a certain project they are working on.
Go to the Projects tab on the left side of TimeTemp.
Click Add Project, then enter your project details.
Employees can link their timesheets to specific projects.
Review project hours or export detailed reports in PDF format.
💡 This feature helps managers track employee contributions and ensure projects stay on schedule.
TimeTemp on the Go
You can manage approvals while away from your desk.
Email notifications provide details of submitted timesheets and leave requests.
Approve or reject directly from the email without logging into TimeTemp.
Manager vs Company Admin
A Company Admin has broader access rights than a Manager.
Role | Access Level |
Manager | Can view and manage only their own team’s timesheets, leave, and expenses. |
Company Admin | Can view and manage timesheets, employees, jobs, and contracts across all managers within the company. |
📌 Note: To gain Company Admin access, contact your recruiter to adjust your permissions.
Troubleshooting
If you are not receiving email notifications:
Confirm that your email address is correct in the TimeTemp system.
Check your Spam or Junk folder.
Verify that your Notification Settings are correctly configured for your role.
If you cannot unapprove a timesheet:
Ensure the linked invoice in Vincere is still in Draft status.
Confirm your role has Recruiter or Approver permissions.
If the issue persists, an admin can log in as the approver to unapprove on your behalf.
For additional troubleshooting, contact Vincere Support or refer to the TimeTemp for Managers FAQs and Troubleshooting Guide.
💡 Best Practices
Log into TimeTemp regularly to keep permissions active for email approvals.
Review outstanding timesheets weekly to maintain compliance.
Use project tracking to monitor staff productivity and manage resource allocation.
🤔 FAQs
Q1: Can I unapprove a finalized timesheet?
Answer: No, you can only unapprove timesheets linked to invoices in Draft status.
Q2: What should I do if I reject a timesheet by mistake?
Answer: The employee must resubmit the timesheet for your approval.
Q3: Can I approve multiple timesheets at once?
Answer: Yes, use the bulk selection checkboxes to approve or reject several timesheets simultaneously.
Q4: Who can change my permissions to unapprove timesheets?
Answer: Only a Recruiter or Administrator in Vincere can modify these permissions.
Q5: Can I approve requests from my phone?
Answer: Yes, you can approve or reject timesheets and leave requests directly from your email on any device.