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4.1 Task Activities.
4.6 Offer Approval.
4.7 Upcoming Starters.
4.8 Upcoming Finishers.
⭕ What is Feed?
Feed is a centralized notification hub within Access EVO. It consolidates alerts and action items from multiple Access products into one place, accessible via the Access button in any product.
Purpose: Stay on top of critical updates and take immediate action.
🔔 Types of Feed Notifications
You may receive notifications from:
From Vincere – Covers task updates, expiring documents, candidate consents, and more.
Access Collaborate – When documents are uploaded to shared sites.
Access Applause – When you receive recognition.
Access Learning – For new course assignments or upcoming deadlines.
⚠️ Note: Copilot is not currently supported.
⭕ Vincere Feed Use Cases
🎯 Task Activities
1. Task Assigned
Who sees it: Task Assignee.
When: Immediately after task creation.
Includes:
Task subject line.
Related entity (candidate, job, etc.).
Entity name & ID.
Assigned by.
Due date and time.
Actions available:
Complete Task → Automatically marks the task as completed in Vincere.
Open Task Details → Opens the task’s detail view on the Vincere Task Board.
⚠️ Notes: When creating a task, avoid trailing spaces in the task’s Subject line (this will cause formatting issues).
2. Task Reminder
Who sees it: Selected team members.
When: At reminder time.
Includes:
Task subject line.
Related entity (candidate, job, etc.).
Entity name & ID.
Assigned by.
Due date and time.
Actions available:
Complete Task → Instantly marks the task as completed in Vincere.
Open Task Details → Opens the task detail view on Vincere’s Task Board.
3. Task Updated
Who sees it: Task Assignee.
When: Immediately after specific changes (subject, due date, or assignee).
Includes:
Task subject line.
Related entity (candidate, job, etc.).
Entity name & ID.
Due date and time.
⚠️ Note: Currently, the Feed is only sent when one of the following fields is updated: Subject line, Due Date, and Assignee.
4. Task Overdue
Who sees it: Task Assignee.
When: Immediately after due time if not completed.
Includes:
Task subject line.
Related entity (candidate, job, etc.).
Entity name & ID.
Due date and time.
Actions available:
Complete Task → Instantly marks the task as completed in Vincere.
Open Task Details → Opens the task detail view on Vincere’s Task Board.
5. Task Marked Completed from Feed
All related feed items are marked as “Action Completed”.
Stays in feed for 30 days.
The complete button still appears, but only marks the feed as complete.
🎯 Candidate Document Expiry
Who sees it: Users in Reminder Settings.
When: At 7 AM UTC on:
7 days before expiry.
1 day before expiry.
1 day after expiry.
Includes:
Document name.
Candidate name & ID.
Expiry date.
Action available:
View Document → Open the Files tab in the candidate’s profile in Vincere.
🎯 Candidate Requests to Be Forgotten
Who sees it: Candidate Owner.
When: Immediately after the Consent to Keep status is updated to “To be forgotten”.
Includes:
Candidate name & ID.
Action available:
View candidate - Open the candidate’s profile in Vincere.
Archive candidate - Automatically archive the candidate in Vincere.
🎯 Candidate's consent to keep is about to expire
Who sees it: Candidate Owner.
When:
7 days before expiry.
1 day before expiry.
1 day after expiry.
⚠️ Note: The notification will only be sent if the expiry information is updated by another user (not the Candidate Owner).
To update this in Feed, follow the steps below:
Select a candidate.
Click on the "Privacy".
Open the Update Privacy dialog for Consent to Keep, then set the following: Expires = Yes, Expiry Date = 2 days from today.
Example: If today is 23/04/2025, set the Expiry Date as 25/04/2025.
🎯 Candidate's right to represent is about to expire
Who sees it: Candidate Owner.
When:
7 days before expiry.
1 day before expiry.
1 day after expiry.
⚠️ Note: The notification will only be sent if the expiry information is updated by another user (not the Candidate Owner).
🎯 Offer Approval
Who sees it: Assigned Approver.
When: Immediately after request.
Includes:
Candidate name.
Job title.
Action available:
Reject Offer → Automatically updates the offer status to Rejected in Vincere.
Approve Offer → Automatically updates the offer status to Approved in Vincere.
Open Offer Details → Takes the user straight to the Offer Details page in Vincere.
⚠️ Note: When an offer is Approved or Rejected from Feed:
You won’t be able to enter a reason when approving or rejecting the offer.
Actions are logged in the Activities section of the Candidate’s profile.
🎯 Upcoming Starters
Who sees it: Placement Owner.
When: 14 days before the Start Date.
Action available:
View Starters → Opens the Placed chevron in Vincere, showing a list of candidates scheduled to start within the next 2 weeks.
🎯 Upcoming Finishers
Who sees it: Placement Owner.
When: 14 days before the End Date.
Action available:
View Finishers → Opens the Placed chevron in Vincere, showing a list of candidates scheduled to finish within the next 2 weeks.
⭕ Best Practices & Notes
Avoid trailing spaces in task subject lines to prevent display issues.
Feed notifications remain visible for 30 days, even after actions are completed.
Notifications for expiry-based events are only triggered if another user sets the expiry.
Happy Recruitment #TheAccessEvoWay🤩