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⭕ Overview of Access Engage
Access Engage is a powerful platform designed to improve employee engagement and streamline communication within organizations.
It acts as a central hub for accessing resources, tools, and updates that support collaboration, development, and performance management.
🗝️ Key Features:
Centralized communication.
Personal and professional development.
Two-way feedback.
Recognition and rewards.
Simplified access to HR and company resources.
Key Benefits for Employees
Improved Communication: Open channels for sharing updates and connecting with colleagues.
Personal Development: Access to training and e-learning resources.
Feedback Mechanisms: Performance reviews and surveys for continuous improvement.
Recognition and Rewards: Celebrate achievements and boost motivation.
Access to Information: Central hub for policies, benefits, and news.
Streamlined Processes: Manage leave, onboarding, and appraisals efficiently.
⭕ Navigating the Access Engage Dashboard
To navigate to the Access Engage Dashboard, follow the steps below:
Click on the Access button (located on the top right of the screen).
Click on Products.
And head to the Enage icon.
Using Tabs: There are 3 main tabs: Articles, Events, Feed
Articles: View and interact with resources and updates.
Events: Register and learn about upcoming sessions.
Feed: Social space to post, comment, and engage with colleagues.
🎯 Navigating Each Tab in Access Engage
Articles: Find the Articles tab on the right side of the screen.
Click to view a list of available articles and resources, you can read, comment on, or share articles.
To create an article, follow the steps below:
Click the Articles icon in the left menu.
Use the "Create New Article" button.
Filter articles by Draft, Published, Archived, or Pinned.
Refer to the video below for your visual guidance:
Events: Find the Events tab on the right side of the screen.
Click to browse upcoming events, webinars, or training sessions. Register for events and add them to your calendar. View key event details like dates, times, locations, and descriptions.
To create an event, follow the steps below:
Click the Events icon in the left menu.
Use the "Create New Event" button.
Filter events by Draft, Published, Online Events, In-Person Events, or Expired.
Refer to the video below for your visual guidance:
Feed: The Feed is your main dashboard screen.
It functions like a social media space for updates, achievements, questions, and announcements.
Engage with posts by commenting, liking, or sharing.
View your colleagues' activities and build community engagement.
Refer to the video below for your visual guidance:
Additional Tabs (if available):
Your organization may include tabs like Training, Feedback, or Resources.
Each functions similarly to the core tabs, offering access to specialized content.
⭕ Engage Menu Explained
🎯 Home
Overview: The Home section serves as your central dashboard, providing a snapshot of your activity and any important updates.
Features:
Quick access to recent articles, events, and announcements.
Personalised content based on your preferences or engagement history.
Widgets that may display your notifications, upcoming tasks, or deadlines.
🎯Communities
Overview: The Communities tab allows you to join and participate in groups based on interests, projects, or departments within your organisation.
Features:
Engage with colleagues in discussions and share resources relevant to specific topics.
Access resources, documents, and information shared within the community.
Post questions, seek advice, and collaborate on projects with members.
🎯 Search
Overview: The Search function is a tool for quickly finding content across the entire Access Engage platform.
Using Search:
Click the Search icon on the left side menu.
Then search for the content that you're looking for in the search bar.
Features:
Enter keywords or phrases to locate articles, events, community discussions, or profiles.
🎯 Articles
Overview: The Articles tab contains a library of content designed to inform, educate, and engage employees on various topics.
Features:
Browse or search for articles related to industry trends, company policies, and professional development.
Engage with content by commenting, liking, or sharing articles with colleagues.
Contribute your own articles or resources if permitted, fostering a culture of shared knowledge.
🎯 Events
Overview: The Events tab lists upcoming training sessions, webinars, and other company-hosted events relevant to employee development and engagement.
Features:
View event details, including date, time, location, and purpose.
Register for events directly through the platform and add them to your personal calendar.
Access past event recordings or materials if available.
🎯 My Profile
Overview: The My Profile section allows you to manage your personal information, preferences, and activity within Access Engage.
Features:
Update your profile picture, contact information, and job title.
Configure the notifications as desired.
⭕ Posting and Sharing Content
How to Create a Post:
Go to the Feed tab.
Click Create Post.
Type your message, write your mind.
Add files if needed.
Choose visibility, select who can see your post? (specific communities/everyone).
Once all done, click Post.
Refer to the video below for your visual guidance:
Uploading Files: | Tagging & Hashtags: |
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⭕ Interacting with Posts
Interacting with posts in Access Engage enhances communication and fosters engagement among colleagues.
React: Use icons to like.
Comment: Add thoughts or feedback below the post.
Share: Repost valuable content to your network, once you click on the share button, it will automatically copy the link of the post.
⭕ Using Communities
Join or Create a Community:
Navigate to the Communities tab on the left side menu.
To join a community, follow the steps below:
Click the Follow button on the community page.
You may also invite a colleague to follow the same community.
To create a community, follow the steps below:
Click the Create a Community button in the top-right corner.
Follow the guided steps to configure:
Visibility: Choose Public, Private, or Hidden.
Name & Description: Clearly define your community’s purpose.
Visuals: Attach images or banners if applicable.
Participate in Discussions:
View and join existing threads.
Start new discussions.
Comment and engage with other members.
Follow communities to receive updates and notifications.
⭕ Exploring Articles & Events
Articles:
Go to the Articles tab.
Look for the article that you're interested by using the search bar.
Comment or share as needed.
Events:
Visit Events tab.
Register for sessions.
Watch recordings or read recaps under Past Events.
⭕ Customizing Your Profile
Edit Profile: To edit/ update your profile, follow the steps below ⬇️.
Head to your Profile (located in the top right corner of the screen).
Click on My Settings to edit your profile (Update photo, contact info, role, and bio).
Once all done, click on Save.
Or you can make a quick update like Status, Call me, Prferred Pronouns and About by one click on "My profile" on the rightside Menu of the screen.
💡Tips & Best Practices💡
Update Your Profile: Keep details current.
Join Communities: Engage with interest-based groups.
Use Search Efficiently: Narrow results with keywords and filters.
Manage Notifications: Customize alerts to your needs.
Create Engaging Posts: Include visuals and tag relevant people.
Attend Events: Participate in webinars and sessions for growth.
It's not magic - It's Evo 🤩