Easily publish open roles from Vincere to your Jobs page and external platforms using Vincere Engage. Vincere Engage is a free job portal available to all users by default, offering basic job posting capabilities. For advanced customization and features, your organization can enable Vincere Portals, which is a paid option.
📌 Note: You might need permissions to configure Vincere Engage. If your company uses Vincere Portals, you may need additional administrative access.
Differentiating Vincere Engage and Vincere Portals
Vincere includes two job portal options: the free and default Vincere Engage and the paid Vincere Portals with advanced customization options. This section focuses on configuring Vincere Engage.
Configure Vincere Engage
To prepare Vincere Engage for job postings:
Go to Settings, then click Marketplace.
Select Vincere Engage, then click Setup.
Review configuration options and adjust them according to your business needs.
Go back to Vincere and open Settings, then click Marketplace again.
Go to the Engage section, select the Setup tab, then click Setup.
Under Job Portal, configure visibility and customization options for your website.
To view your job board directly, go to the Information tab in Vincere Engage and click Go to Instant Job Board.
Ensure your Engage setup is complete before posting jobs to your website.
Add a Job Description
Open your list of jobs in Vincere CRM.
Go to the job’s profile page, then select the Descriptions & Ratings tab.
In Job Summary, enter a short description of the role, then click Save.
In Public Job Description, enter the full description of the role, then click Save.
📌 Note: Formatting in Vincere is automatically handled by your Digital site’s styling settings.
Or you can create winning job descriptions in just a few clicks with the power of our fantastic AI Generator for Job description.
Please refer to this article for more details: Job Descriptions in Vincere
The Public Job Description will be displayed on your website when Candidates click on the Job the see the Job's details.
📌 Note: You don't need to format the text in Vincere. Digital will automatically format the Job Descriptions based on your styling and settings on Digital.
Other notes or information about the job that you don't want to share with the public can be added in the Internal Job Description section.
📂 Refer to this article to add images to the job description.
Set Up the Job Location
If you're displaying the job's location on your website, make sure to enter the Town / City of the Job Location inside Vincere.
Open the job’s details page in Vincere.
Go to the Job Details section and find Job Location.
Click the location icon to open location details.
Enter the Town/City, then save your changes.
📌 Note: If location visibility is enabled on your site, this field displays on the job listing.
Tag Jobs with Industry and Expertise
Tagging jobs helps categorize listings and improves filtering on your job portal.
Go to the Job Details section in the Job profile in Vincere.
In the Job Details section, select the appropriate options under:
Industry.
Sub-Industry.
Functional Expertise.
Sub-Functional Expertise.
Please refer to this article: Mastering Your Vincere Setup: Industries, Expertise, Groups, Tags, and Locations
Configure Compensation and Fees in a Job Profile
Open the Compensation and Fees Tab
Open the job you want to configure from your jobs list or search results.
In the job profile, click the Compensation & Fees tab.
Check that you can see the summary strip showing figures such as Hourly Pay, Hourly Cost, Hourly Billing, Hourly Profit, Total Contract Pay, Total Contract Cost, Total Contract Billing and Booked Fee at the top of the tab.
📌 Note: The Compensation & Fees tab sits on the same row as Details, Custom Fields, Descriptions & Ratings, Activities, Files, Onboarding, Approval Process, Shift Setting and Integrations.
Open Pay and Bill Settings
In the Templates section, check the Job Template Name and Time Interval (for example, Hourly).
Click Pay & Bill Settings.
The detailed Pay & Bill Settings screen opens. Scroll to see all sections if needed.
📌 Note: In the example screenshot, the job is set up in Viet Nam with currency Vietnam Dong (VND₫). Your values and options may be different, depending on your region and configuration.
Job Parameters
The Job Parameters section at the top controls key settings that affect compensation and fee calculations. Fields include:
Time Management (for example, Manual).
Pay Type (for example, Employee).
Placement Status (for example, Original).
Country.
State.
Currency.
📌 Note: If pay, bill or margin values look incorrect, ask the user to confirm the Pay Type, Country and Currency in this section first, as these directly affect calculations and available options.
PAY Section
Use the PAY section to configure the pay side of the job. Fields typically include:
Pay Range (From).
Pay Range (To).
Pay (required).
On-costs (Number).
Total Pay.
Total Costs.
Use this area when you need to:
Set or update the worker pay rate.
Define a pay range for the role.
Review cost-related values linked to pay.
BILL Section
Use the BILL section to manage how the client is billed for the job. Fields typically include:
Calculate Bill By (dropdown).
Bill.
Margin %.
Profit.
Markup %.
Use this area when you need to:
Set or adjust the bill rate.
Change margin or markup for the job.
Review the profit based on the configured bill and pay values.
📌 Note: Calculate Bill By is a dropdown that controls how billing values are calculated and displayed in this section.
HEADCOUNT Section
Use the HEADCOUNT section to define how many positions you are filling for this job.
Field: Headcount.
FORECASTING Section
Use the FORECASTING section to manage forecasting-related values for the job.
Fields include:
Contract Length.
Unit (dropdown, for example Hour(s)).
Post Jobs to Your Jobs Page
To post jobs from Vincere to your Digital Jobs page:
Open the job in Vincere.
Click the Status Area showing Posted or Not Posted.
In the status panel, toggle between:
Public – to post the job publicly.
Private – to keep it hidden while editing.
Refresh the job to confirm the update.
📌 Note: Marking a job as Public automatically posts it to your Vincere Job Board and your Digital Jobs page.
⚠ Important: Posting to third-party platforms such as Broadbean requires separate configuration in the respective integration tab.
View Posted Jobs in Vincere
In Vincere, open Jobs.
Go to the Open/Closed Job column.
Filter by Open to see all active and posted jobs.
You can also create a Smart View to see the Jobs that are being published, please refer to Smart View and Table Configuration.
Track Jobs That Haven’t Been Posted
To identify unposted jobs, add the following columns to your job table:
Job Post – Displays whether a job is posted.
Reg. Date – Filters jobs by creation date.
Open/Closed Job – Shows job status.
Here's an example of the table view showing you the Jobs that are currently being posted on your website.
Open/Closed Job = Job Open.
Job Post = Posted.
⚠ Important: Jobs are automatically unpublished if:
All headcounts are filled (placed).
The sourcing close date is reached.
A user switches the job to Private under Actions, click on Post, then hit Private.
Post Jobs to External Platforms
Vincere integrates with several job distribution platforms.
From the Actions menu, select the job(s) to post.
Change status from Private to Public.
Open your aggregator platform (e.g., Broadbean, Idibu).
Choose CV Library or other active posting options.
Complete the posting workflow as instructed by the platform.
📌 Note: These aggregators require separate accounts and permissions.
Vincere also integrates directly with Indeed for simplified posting.
💡 Best Practices
Verify your Engage setup before posting any jobs.
Keep job titles clear and concise for better search visibility.
Regularly review and update job tags to ensure accurate filtering.
Test postings on your Digital site to confirm formatting.
Unpublish roles promptly when positions are filled.
🤔 FAQs
Q1: What’s the difference between Public and Private job status?
Answer: Public jobs are visible on your Jobs page and can integrate with external posting tools. Private jobs remain internal for review or editing.
Q2: Why is my job not appearing on the Jobs page?
Answer: Ensure Vincere Engage is configured, the job status is set to Public, and the sourcing close date has not expired.
Q3: Can I post the same job to multiple external sites?
Answer: Yes. Use Vincere integrations such as Broadbean or Idibu to publish to multiple external platforms simultaneously.