We’ve added a ton of new features to our Pay & Bill module to make processing invoices and expenses a breeze.

Back office consultants can now process Self-Bill Invoices for your Ltd Co. & Corporation and Umbrella Placements.

Admin users can now configure new Self-Bill Invoice templates to be sent from Vincere.

Head over to Settings > Admin Settings > Organizational Settings > Compensation Page > Umbrella Companies.

Admin users can enable Self-Bill and upload any related documentation for each Umbrella Company.

We’ve updated and streamlined the onboarding process for you. You’ll find a new section called ‘Billing Options’ in the Onboarding tab.

Within this tab, consultants with permission to view Candidate Onboarding details will be able to:

When you make a placement for a Contract / Temp role, and as soon as the timesheet is approved, Vincere Pay & Bill will auto-generate a Self-Bill invoice based on the following criteria:

We’ve empowered the back office to send Self-Bill Invoices with relevant documents directly to clients from Vincere.

From Vincere Pay & Bill, filter Invoice Type by Self-Bill Invoice.

You can do any of the following when processing Self-Bill Invoices:

Note: When you send Self-Bill Invoices to the client, the system will use our new Email Template 14.7.

You can edit the email before sending or to customize the email template: head over to Settings > Email Templates > Search for “Self-bill” to edit.

Instead of sending Clients separate invoices, you can now auto-consolidate multiple invoices into one, based on the time period.

You’ll be able to set auto-consolidation rules by Company Location. Auto consolidation periods for Sales Invoices includes:

You’re able to ‘Run Consolidation’ of invoices from the Invoice table at any time.

Simply select which auto-consolidation rules you wish to run. When selected, Vincere will give you a preview of the consolidation grouping that will be generated.

Merged Timesheet PDF

When consolidating invoices manually or running auto consolidation rules, Vincere will now merge all individual Timesheet PDF’s into one consolidated Timesheet document.

This will allow you to send one consolidated invoice PDF alongside one consolidated Timesheet PDF.

To align with the new Expense Reports in TimeTemp, we’ve upgraded the ‘Expenses’ table in Vincere Pay & Bill:

When a Client approves an Expense Report, Vincere will now auto generate both Sales and Purchase or Self-Bill Invoices with all corresponding receipts attached.

When the invoice is ready, your back office team can do any of the following:

Sales Invoices:

Purchase Invoices:

Self-Bill Invoices:

You can now add Expense Report & Claim data in the templates. Any of the following data can be exported:

Expense Claim data:

Expense Report data:

Self-Bill Invoice types will be included in the Data Export scheduler so Admin users can build reports to export Purchase and Self-Bill invoices either together or separately.

Updated User Interface & Views

Check out our new and improved user interface, views and navigation. Designed to further streamline tasks for Temp recruiters, these updates will also enhance visibility for top line management.

With the new UI, you can easily switch between Week & Month views and use the new calendar selection to gain visibility over future periods.

The scheduler view now includes the company logo, Job Title and Contract Name to further improve visibility.

Send Booking confirmation to Candidates from ‘Booked’ section

Congrats, you’ve booked a candidate into a shift 🎉 Now, you have to option to send the confirmation to the candidate when placing them in the shift, or send this out later.