TimeTemp for Recruiter Admins in Vincere
Features Overview - Click on the link ⬇️ to skip to the section you're interested in:
⭕ View Timesheets
As a Recruiter Admin, you can view the timesheets of all candidates your agency has placed, regardless of which consultant made the placement. You can see:
Submitted: Awaiting manager action.
Unsubmitted: Overdue and need submission.
Approved: Submitted and approved by a manager.
Rejected: Submitted and rejected by a manager.
📝 Note: You have read-only access to these timesheets, meaning you cannot make changes such as approve or reject them from here.
To view timesheets, choose the tab from the homepage and select the timesheet you want to view.
⭕ View Leave Requests
To view leave requests:
Click the Leave Requests tab located in the bar menu on the left side
See the details, including the reason for leave and approval status, by clicking the arrow on the right-hand side.
⭕ View Jobs
To view jobs:
Click the Jobs icon on the left-hand side.
View a list of jobs and click on a job to see its details.
⭕ View Contracts
To view contracts:
Click the Contracts icon on the left-hand side.
View a list of contracts and click on a specific contract to see full details.
⭕ View Companies
To view companies:
Click the Companies icon on the left-hand side.
See a list of companies, along with details of employees and timesheets linked to each company. Click on a company to see the list of placed candidates.
⭕ Track Projects
As a recruiter admin, you can view and create projects in Pay & Bill to manage assignments or allocate employee time to specific projects of specific company.
To track projects:
Go to the Projects tab on the left-hand side.
Click the green Add Project button and add project details.
Employees can then submit timesheets linked to the project. You can monitor hours worked, receive email reports, and export reports by PDF.
⭕ View and Access Users
As a recruiter admin, you can access user profiles for candidates, managers, authorisers and recruiters. This allows you to perform actions on their behalf if agreed with your client.
To view users:
Click the Management tab on the left-hand side > Click on Users Tab
Choose to view recruiters, employees, authorisers, or managers from the dropdown menu.
Click the green View As User button to access the user.
📝 Note: Only use this feature if agreed upon with your client.
⭕ Management Configuration & Settings
As a recruiter admin, you can configure parts of TimeTemp for your agency, including:
Custom emails: Configure welcome and timesheet reminder emails.
Naming conventions: Edit labels for recruiter/manager/employee.
Email log: Log of automatic system emails.
Audit log: Log of system activities.
Widget: Edit the website widget linking to Pay & Bill.
Doorclock: Manage timeclock devices.
Data Import: Import timesheets.
To access these tools, click the Management tab.
⭕ Company Admins
Company Admins are managers with enhanced capabilities on Pay & Bill. They can view and access timesheets, employees, jobs, and contracts of all managers at your company.
To grant Company Admin permission:
Go to the contact profile on Vincere.
Click the clock icon next to their name located on top left corner
Select Company Admin.
⭕ Recruiter Admin VS Recruiter
The key differences between Recruiter Admins and Recruiters are:
Recruiter Admins can configure TimeTemp settings and view/access details for all placed candidates, managers, jobs, contracts, and companies.
Recruiters can only view/access details for placements they have made.
⭕ Data Import
Recruiter Admins can import timesheets into TimeTemp.
To import timesheets:
Log into TimeTemp as a recruiter admin.
Click Management Settings and select the Data Import tab.
For detailed guidance on using the Data Import feature, check out the
🛠️ Troubleshooting
For FAQs and troubleshooting errors with TimeTemp for Candidates/Employees, click here.
Happy Recruitment #TheVinnyWay🤩