Key features of Pay & Bill for Employees

1. Submit timesheets ✅

2. Submit leave requests ✅

3. View outstanding timesheets ✅

4. Resubmit rejected timesheets ✅

5. View approved timesheets  ✅

6. Projects ✅

1/ Submit timesheets

To submit a timesheet, press the green add button in the top right-hand corner of your Pay & Bill homepage, and select Add Timesheet.

Select the correct time period, select the checkbox on the left to select the days worked, and input the hours worked and breaks taken.

DID YOU KNOW 💡 : To save time, you can input the hours for the first day, then press copy to replicate these hours on the other days of the week quickly.

Input any allowances or expenses, attach any necessary documentation, and click submit. It’s as simple as that - your timesheet is now on its way to your manager for approval.

2/ Submit leave requests

To submit a leave request, press the green add button in the top right-hand corner of your Pay & Bill homepage, and select Request Leave.

Select the dates you’d like to request, then press Apply for Leave. Choose the leave type from the options, input the reason, and press submit. 

NOTE: Vacation = Annual leave

            Holiday = Public/Bank holidays

            Sick = Sickness days

3/ View outstanding timesheets 

If a timesheet isn’t submitted on time then it will show in the “unsubmitted timesheet” tab. Pay & Bill will send out an email reminder to you when a timesheet is overdue reminding you to submit - this will happen either weekly, fortnightly, or monthly depending on your company’s process.

If you’ve downloaded the Pay & Bill App, you’ll get a ping to submit your timesheets too.

4/ Resubmit rejected timesheets

If a timesheet is rejected, you’ll receive all notification via email. It will also appear in the Rejected Timesheet tab. Click into the timesheet - under the Timesheet Activities tab you can see the reason the manager has input for rejecting. Press the edit icon in the top right corner, make the necessary amendments, and click submit. The updated timesheet is now back on its way to the manager for reapproval.  

5/ View approved timesheets

To view all your timesheets that have been approved by your manager, it’s as easy as clicking into the Approved Timesheet tab. Simple!

6/ Projects

If you are working on a particular project, or multiple projects, for your employer, they may request that your timesheets reflect this. Your manager will set up the projects, but it is up to you to submit timesheets against the correct project. To do this, when submitting your timesheet (see section 1 of this article for how to do this), press the Add Project. Choose the correct project, select the number of hours for that day that were worked on the project, and press Add.


To view the FAQs & see how to troubleshoot errors with Pay & Bill for Candidates / Employees click here

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