Managing User Permissions in Vincere
User permissions in Vincere play a crucial role in determining the actions and access levels granted to different users within the system. Configuring permissions properly helps maintain security and align user roles with their responsibilities.
Overview of User Permissions
Customizable user permissions allow administrators to define what actions specific users can perform. This ensures that users have access only to the features necessary for their role, promoting operational efficiency and data security.
Permissions for Placement Management
Enabling and Updating Permissions for Editing Placements
To allow a user to edit placement details, follow these steps:
Navigate to Settings, and click on User Management.
Click on the user’s name to access their profile.
Go to the Permissions tab.
Scroll down to the ATS Section and locate section 3. Candidates.
Enable the option labeled Edit Placement.
Save the changes.
Implications of Disabling the 'Edit Placements' Permission
If the Edit Placement permission is not enabled, the user will no longer be able to modify placement details. However, they can still:
Move candidates to placement stages.
Create new placements.
Permissions for Exporting Data
Export Permissions Overview
Exporting data in Vincere (e.g., via the CSV Export option available under the search page's hamburger icon) requires specific permissions. Only users with Administrator (Admin) access can perform export actions, even if export permissions are granted for non-admin roles. This ensures an additional layer of security for data handling.
Best Practices for Setting Permissions
Regularly Review Permissions: Periodically audit user roles and permissions to ensure they align with current job responsibilities.
Grant Minimal Access: Only provide the permissions necessary for a user to perform their job functions to avoid potential data security risks.
Communicate Changes: Inform users of any updates to their permissions to avoid disruptions in workflow.
By understanding and configuring permissions effectively, administrators can ensure the Vincere platform is used securely and efficiently, aligning with the organization's operational and security needs.