It’s important to configure your default invoice settings before you start using Vincere’s invoicing modules. There are 6 main areas that you need to ensure you have set up. These include:
Default Invoice Terms
Amount / Rate Number format
Accounts and Tax
All Vincere invoice configuration is done from:
Settings > Pay & Bill Settings > Invoice settings > Default Settings tab
First, we need to configure your Default settings:
Invoice ID is where you select your invoice Prefix* and Start with* numbers for your sales, purchase and credit invoices. The purpose of this is to allow you to reference your invoices. (Don’t worry, you can still edit the invoice number manually on the Invoice details page)
2. Default Invoice terms
Default invoice terms are where you set your default terms (days) to be pulled through when a draft invoice is created. As a standard, this is set to 30 days.
3. Amount / Rate number format
The rate number format allows you to turn off the use of decimal numbers in Invoices if you wish. By default, Vincere invoices will use decimal numbers unless this is changed.
Branding can be set on a Brand-basis. This means that if you invoice across multiple brands, you can pull brand-specific data through to invoices in document builder.
Once we have finished configuring our Default Invoice settings we then need to add any Account and Tax details into the system.
The Accounts section is where you can load your various accounts into Vincere. You must add account codes, names, descriptions and tax information.
Tax is where you can specify and upload your various tax types. To upload these you must state Tax names, percentages and accounts using the tax.
Please Note: We have recently added the ability to allow users to create multiple tax labels with the same name. This means if you have more than one of any tax type, you can now add these into the system with varying tax percentages. Great for international organisations!
Now we have all of our invoice configuration done, make sure you also have configured the invoice templates inside the document builder.