Key features of Pay & Bill for Recruiters

1. View timesheets ✅

2. View leave requests ✅

3. View jobs ✅

4. View contracts ✅

5. View companies   ✅

6. Tracking Projects ✅

7. View and access users (managers & employees) ✅

8. Recruiter VS Recruiter Admin ✅

1/ View timesheets

As a recruiter, you can view the timesheets of the candidates you have placed into roles. You can view:

Submitted - these have been submitted, but need action by the manager

Unsubmitted - these are overdue, and need submitting by the candidate

Approved - these have been submitted, and approved by a manager 

Rejected - these have been submitted, and rejected by a manager

NOTE: You will have read-only access on these timesheets - i.e. you can view them, but you do not have the ability to change the timesheets or approve/reject them from here.

To view the timesheets, simply choose the tab from the homepage, and you will see a list of the timesheets. You can click into the timesheet you want to view to access it.

2/ View leave requests

To view leave requests, click into the leave requests tab. You can see the details of the leave request, including the reason for leave and whether it is approved or not, by clicking the arrow on the right hand side. 

3/ View jobs 

To view the jobs that you have placed candidates at, click on the jobs icon on the left hand side. You can then see a list of jobs - click into a job to view the job details.

4/ View contracts

To view the contracts you have, click on the contracts icon on the left hand side. You will then see a list of contracts - click into a specific contract to view the full details.

You’ll be able to get a list of Contracts & also the number of Active Employees (active Contracts).

You can also use the column filters to narrow down table view to see by Status (Active or Inactive Contracts).

5/ View companies

To view the companies you have placed candidates at, click on the companies icon on the left hand side. You will see a list of companies, along with details of how many employees and timesheets are linked to each company.

NOTE : Do the numbers of employees/timesheets look too high? The figures on this page are representative of how many employees and timesheets all the consultants in your company have placed - not just your candidates. 

You can then click into the company to see the list of your candidates who you have placed there.

6/ Tracking Projects

Add a recruiter, you can view and create projects on Pay & Bill - this could be to separate assignments at the companies, or to allocate the employees’ time to a certain project they are working on.

To do this, go to the projects tab on the left hand side of Pay & Bill. Then press the green Add Project button, and add the details of the project. What this means for your employees is that they would be able to submit a timesheet & link it to the project. 

Once submitted, you can view how many hours have been worked towards that project, have reports sent to your email about who has contributed and how many hours, or export the report by PDF - meaning you can make sure the project is always on track.

7/ View and access users

As a recruiter, you can access the user profiles of each of the candidates you have placed into contracts, and each of the managers who manage those candidates. This will log you in so that you can perform the same actions that they can (see articles here and here for how to work Pay & Bill for employees and managers).

NOTE: You should only use this feature if it is agreed with your client that you can amend their manager’s/employee’s timesheets.

To view the users, click on the management tab on the left hand side. You can then choose whether to view employees or managers from the drop down menu. To access the user, click the green View As User button.

When you are logged in as one of your users, you will see this message at the bottom of the screen:

8/ Recruiter VS Recruiter Admin

You may have noticed there are lots of similarities between Pay & Bill for Recruiters, and Pay & Bill for Recruiter Admins. The main key difference is that for Recruiters:

  • You do not have permission to configure Pay & Bill settings.

  • You can only view and access the details of timesheets, employees, managers, jobs, contracts, and companies that you as a consultant have placed. 

Click here if you are a Recruiter Admin.


To view the FAQs & see how to troubleshoot errors with Pay & Bill for Candidates / Employees click here

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