All About Sending Jobs to Candidates in Vincere
Sharing job opportunities with candidates in Vincere is seamless, allowing you to send a fully branded live list of jobs, complete with relevant job descriptions, straight to their inboxes.
Here's how you can take full advantage of this feature ⬇️.
Click on the links ⬇️ to skip to the section you're interested in:
⭕ Why This Feature is Beneficial
This highly requested feature is designed to save recruiters time by enabling them to send out relevant job listings to candidates quickly and efficiently. It provides a personal touch, ensuring you place the right candidates in the right roles.
🔑 Key Benefits:
Save time by sending multiple job opportunities at once.
Provide candidates with a centralized dashboard to view all relevant jobs.
Enhance candidate engagement with personalized and branded communication.
⭕ How to send Jobs to Candidates?
You can initiate this action from either the Jobs or Candidates views (Job Table View, Job Profile, and Candidate Table View, Candidate Profile), depending on your workflow.
📤 Send Job List from the Jobs Table or Job Profile
To send Job List to candidates from the Job Table View/ Job profile, follow the steps below:
1. Go to the Jobs Table View or a Job Profile.
2. Select up to 10 jobs that you want to send to candidates.
3. Click Actions.
4. Then click Send Job List to Candidates.
5. Choose up to 100 candidates, or click the Talent Pool button to use saved pools.
6. On the Advanced Search page, use filters to refine your candidate list, then click Search.
7. Select candidates and click Add Candidate.
8. Choose Job Files to attach:
Job descriptions.
Compensation details.
Employer branding materials.
Presentations.
You can click into each document to double-check the details are correct before sharing.
💡 TIP: Candidates with a company exclusion notice; or candidates already in the process for that job will be removed from the list.
Jobs with Closed or Placed and Closed status will be excluded from the list. This feature only applies to open jobs you're currently recruiting for.
9. Configure the Email Content:
Personalize using wildcards.
Review documents before sending.
10. Click Send to email the curated job list.
Please refer to the video below for your visual guidance ⬇️.
📤 Send Job List from the Candidate Table or Candidate Profile
To send Job List to candidates from the Candidate Table View/ Candidate profile, follow the steps below:
Go to the Candidate Table View or a Candidate Profile.
Select up to 100 candidates or use the Talent Pool icon to select from saved pools.
Click Actions > Send Job List to Candidates.
Use the Advanced Search – Job feature to select relevant job openings.
Select up to 10 jobs, then click Next.
Use the Talent Pool button to update or refine your candidate list (optional).
At the “Select Candidate” step, make any final changes, you can Choose Job Files to attach (job descriptions, branding assets, etc.), then click Next.
.Configure the Email Content:
Customize with wildcards.
Review each item for accuracy.
Click Send to deliver the job list.
Please refer to the video below for your visual guidance ⬇️.
📊 How to Track the Send Job List Status
You can monitor the status of each send action easily:
On the left panel, click Show more.
Select Bulk Tracking.
You’ll see one of the following statuses:
PROCESSING – The action is in progress.
DONE – The job list was successfully sent.
FAILED – The application was not created.
💡 Tips for Best Results
Limit selections: Maximum 10 jobs and 100 candidates per send action.
Use Talent Pools: For faster candidate selection.
Attach engaging documents: Include clear, attractive materials to entice candidates.
Personalize emails: Use wildcards for a professional touch.
⭕ How to send Job Leads to Candidates?
Sending job leads to candidates in Vincere is straightforward and follows a similar process to sending regular job listings. Here’s how to do it:
Navigate to the Job Leads table by heading to Show More Menu
Click on Job Leads.
Select Job Leads: In the Job Leads table, select the job leads you want to send to your candidates.
Click on Actions and then choose Send Job List to Candidates.
Select the candidates you want to send these job leads to.
Configure the content of the email, ensuring it’s personalized and branded.
Hit Send, and your candidates will receive the job leads in their inbox.
Please refer to the video below for your visual guidance:
By following these steps, you can efficiently share job leads with your candidates, providing them with relevant opportunities and enhancing their experience with your recruitment process.
⭕ What Candidates Receive
Branded Email: A nicely branded email with all the job opportunities listed.
Centralized Dashboard: A fully branded dashboard where candidates can view all the jobs and relevant documents.
Actionable Options: Candidates can approve or reject the roles directly from their dashboard.
⭕ Post-Sending Actions
Track Candidate Responses:
Candidate: Accepts the role and would like you to represent them
(NB, terms of service and privacy policy must be ticked).
Candidate: Rejects the role and doesn't wish to proceed
(NB, a reason can be provided but isn't mandatory).
Recruiter: The recruiter then receives an email with the outcomes.
The recruiter can now view the Job Consent status column inside Vincere.
View the Job Consent status inside Vincere:
Must request: Job hasn't been sent to the candidate.
Pending: Job has been sent and is pending candidate action.
Consent given: Candidate has accepted the job.
Withdrawn: Candidate has rejected the job.
Alongside the Application Status, you can view the reasons why a candidate may have withdrawn.
So the recruiter now can then proceed with representing all the candidates with "Consent given" status and start sending them to the client via The LiveList.
By using this feature, you can enhance your recruitment process, provide a better experience for your candidates, and improve your efficiency as a recruiter. Happy recruiting!
Happy Recruitment #TheVinnyWay🤩