⚙️ All About Invoice Settings in Vincere 💷
It’s important to configure your default invoice settings before you start using Vincere’s invoicing modules. There are 4 main areas that you need to ensure you have set up. These include:
Click on the links ⬇️ to skip to the section you're interested in:
⭕ DEFAULT SETTINGS
To view the Default Settings Tab of Invoices Settings please follow the steps below ⬇️
Navigate to Settings > Pay & Bill Settings > Invoice Settings > Default Settings
1. Invoice ID: Combination of Prefix and Number (e.g., INV001). Incrementally increased by Vincere. Editable on the Invoice details page.
2. Default Invoice Terms: Set when a draft invoice is created.
3. Amount/Rate Number Format: Choose to use or not use decimal numbers.
4. Branding: Customize invoice details per brand. Configuration here will be applied to invoices in Document Builder.
5. Weekly Period: Set the weekly period (Mon-Sun or Sun-Sat).
6. Generating On-Costs in Purchase/Self-Bill Invoices: Choose to show total amount or breakdown on-costs per pay level. Useful for detailed employee payment checks.
7. Invoice Account Override: Control where account field information is sourced from. Options include Billing Location or Placement information.
When the default "Do not allow account override" is selected, the account field will pull from Billing Location.
When "Allow account override" is selected, the account field will pull from Placement information.
📝 Note: By default, Vincere will not allow account override for Invoices. To change this, select "Allow account override".
8. Default Sales Tax: Set tax statuses associated with account codes or apply default sales tax for sales invoices.
9. Invoice Generation: Choose to generate invoices automatically or manually.
⭕ ACCOUNTS
Search Bar: Find specific accounts quickly.
To add new financial accounts and set default tax rates you can click on the Create New button
To enable/Disable Accounts in Payment update just simply tick the box of the account then click on Save.
Delete Accounts: Use the red trash icon.
⭕ TAX
Search Bar: Find specific tax settings quickly.
To Add new tax rate and set tax percentages you can click on Create New button
Delete Tax Settings: Use the red trash icon.
⭕ PAY CODES
Pay Codes Configuration: Manage pay levels and overtime settings.
Simply navigate to the Compensation Page through Settings > Pay & Bill Settings > Edit Settings > Config Table > Filter Type by Pay levels & overtime.
Edit Pay Codes: Use the pencil icon in the action column.
Toggle Editability: Allow or disallow users to edit Pay Codes from the Invoice details page.
Happy Recruitment #TheVinnyWay🤩