Offer Contract Builder
You can create, configure and send out your offer letters through Vincere. Plus your offer contracts seamlessly integrate with SignRequest to get document signed effortlessly. For more information on how to send documents to contacts using SignRequest click HERE. SignRequest wildcards, such as signature and text fields, are fully integrated into Vincere’s Document Builder. These wildcards are accessible in the interface, enabling users to streamline the digital signing process by placing placeholders directly into templates.
You can create your own template from scratch or start with our provided templates by pressing Original Template. Take advantage of our wildcards which will automatically input information in for you every time you send out a document. Wildcards can include fields like candidate names, job titles, or salary details, ensuring that specific information is dynamically populated without manual input. This can save time and eliminate errors when sending documents.
Go to Settings > Document Builder > Candidate Offer/Contract:
Select offer contract from the document type dropdown
Make sure to choose your correct brand e.g. Ace Recruitment
Click the blue plus button, give your new template a name and hit save
You can create as many different templates as you like, all with different brands, formats and wildcards.
When designing templates, remember to use the available design tools to position placeholders like text fields and signature areas exactly where they’re needed.
Ensure each template is reviewed carefully by generating draft documents to check layout and accuracy before final use.
We have a number of different offer contract templates to choose from depending on the type of placement you are making.
You can add things like logos, branding and formatting. If you're using brands you can also choose which brand this template will be associated with e.g. Ace Recruitment. If a logo does not appear during preview, ensure the logo wildcard has been added properly. Logos only appear in finalized documents after saving and generating them. Check that the logo image is correctly uploaded to System Preferences.
Once you finish hit Preview to get a view of what it will look like being sent out! Note that the preview function is intended for layout review only and does not display all final document elements, such as logos, which will appear in the finalized version.
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