Talent Pools in Vincere allow you to group candidates and take bulk actions efficiently.
This feature helps recruiters save time, stay organized, and improve the hiring process by streamlining candidate management.
Use this guide to learn how to create, manage, and share Talent Pools effectively.
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⭕ Creating Talent Pools
To add a Talent Pool, you should follow the steps below: You can create a Talent Pool in several ways:
1. Quick Add Talent Pool
To create a Talent Pool by Quick Add, please follow the steps below:
Click the Quick Add button at the top of the screen.
Select Talent Pool.
Enter a Talent Pool name.
Adjust the Share Permission settings.
Click Select Contacts to add candidates.
Click Save or Save and View.
2. Create from the Candidates Table View
To create a Talent Pool in the Candidates Table View, please follow the steps below:
Navigate to the Candidates Table View.
Click the Talent Pool icon next to the mini search bar.
Click the + button to add a new Talent Pool.
Enter the Talent Pool name.
Adjust the Share Permission settings.
Select candidates and click Save or Save and View.
3. Add from Candidate Actions
To create a Talent Pool from Candidates Actions, please follow the steps below:
Select one or multiple candidates.
Click Add to Talent Pool(s).
Click + to create a new Talent Pool.
Enter a name, set permissions, and click Save.
Select the new Talent Pool and click Save.
⭕ Managing Share Permissions
You can set different levels of access for your Talent Pools:
Private – Only you can access the Talent Pool.
Public – All users can access the Talent Pool.
Shared with Specific Users – Only selected users can access the Talent Pool.
Once set, click Save or Save and View to confirm.
⭕ Editing and Deleting Talent Pools
Editing a Talent Pool
To Edit Talent Pool, please follow the steps below:
Go to the Candidates Table View.
Click the Talent Pool icon.
Search for the Talent Pool you want to edit.
Click the ✎ Edit icon to modify the name, permissions, or candidates.
Deleting a Talent Pool
Click the 🗑 Delete icon.
Confirm the deletion (Note: This action is irreversible).
Other actions include:
📌 Pin Talent Pool – Keeps it at the top for visibility.
⭕ Adding and Removing Candidates
You can manage candidates in a Talent Pool anytime:
1. Adding Candidates:
Open the Talent Pool and click Add Candidates.
Select candidates and click Submit.
2. Removing Candidates:
There are 2 ways that you cab remove a Candidate from the Talent Pools:
Open the Talent Pool > Select the candidates that you want to remove > Click on Remove from Talent Pool.
Go to Candidate Profile > In the Talent Pool section > click on the X icon of the Talent Pool that you want to remove the candidate.
⭕ Bulk Adding Candidates
If adding more than 300 candidates, you must do it in batches:
Use Range Selection under Action > Range Selection.
Enter a range (e.g., 1-300 for the first batch).
Click Select and add candidates to the Talent Pool.
Repeat for the next batch (e.g., 301-600) until all are added.
⭕ Transferring Ownership
Talent Pools always have a single owner, but they can be shared via privacy settings.
Individual Transfer
However, if a user is leaving or changing roles, users will also have the option to transfer the ownership of a Talent Pool they own to another user.
Note: Unless you are a system admin, you will not be able to transfer the ownership of a Talent Pool you do not own.
Bulk Transfer (Admins Only)
Go to Settings > User Management.
Select Reallocate Entity Pool.
Choose the Talent Pool and click Reallocate.
Select a new owner from the active user list and click Save.
Note: If a user is deactivated, their Talent Pools can still be reassigned. However, if the user is deleted, their Talent Pools will also be deleted.
By following this guide, you can efficiently create, manage, and share Talent Pools in Vincere, streamlining your recruitment workflow.
Happy Recruitment #TheVinnyWay🤩